Constitution

IQUA Constitution – Uploaded 23 Sep 2015

Irish Association for Quaternary Studies (IQUA) Constitution
March l984
(Amendments in 1995, 2001 and 2012)

1. The name of the Association shall be the Irish Association for Quaternary Studies or IQUA. [This name
was changed from Irish Association for Quaternary Studies at the AGM in 2001 to “The Irish
Quaternary Association” to better fit the pre-existing abbreviation “IQUA”]

2. Membership of the Association shall be open to all interested in furthering the object of the association.

3. The object of the Association is the advancement of education and research in the discipline of
Quaternary Studies in Ireland through the dissemination of the results of research for the benefit of the
public. In the furtherance of this object, but not otherwise, the Association, through its Executive
Committee, shall have the following powers:
(a) To hold public meetings and exhibitions
(b) To publish pamphlets, leaflets etc.
(c) To co-operate with other associations, national or international, that have the
same or similar objects
(d) To do all such other things as will further the object.

4. The affairs of the Association shall be handled by an Executive Committee which shall include the
following officers: a Chairman, a Secretary, a Treasurer and a Newsletter Editor, each of whom may
hold office for up to four successive years. The Executive Committee shall also include four ordinary
members, each of whom may serve in this capacity for not more than three successive years. At least
one new ordinary member of the Executive Committee shall be elected each year at the Annual General
Meeting. Any officer of the Executive Committee is eligible for election as an ordinary member or to
another office of the Executive Committee on completion of a term of office. Ordinary members of the
Executive Committee are eligible for election as officers of the Executive Committee. In all such cases
the position or office may be held for the full period appropriate to it.

5. The Annual General Meeting shall be held not later than the 31st of March and the Secretary shall notify
all members at least thirty days in advance of its agenda, venue and date.

6. The Executive Committee shall be elected at the Annual General Meeting. Officers and ordinary
members shall be nominated by the retiring Executive Committee, and the list of nominations shall be
sent to all members at least thirty days before the Annual General Meeting. Members of the Association
may make additional nominations up to the beginning of the Annual General Meeting provided that
each nomination is supported by at least two members of not less than one year’s standing.

7. The Annual Report of the Executive Committee shall be presented by the Secretary at the Annual
General Meeting. The accounts of the Association, which shall have been made up the 31st of December
of the previous year and which shall have been examined and signed by an auditor, who shall have been
appointed annually by the members of the Association at the previous Annual General Meeting, shall be
presented in writing at the Annual General Meeting.

8. The Executive Committee shall have the power to co-opt to fill any vacancies which may arise in the
Executive Committee until the next Annual General Meeting of the Association.

9. The Executive Committee shall have the power to establish Working Groups to deal with any aspect of
Quaternary research. The chairman of all such groups shall be a member of the Executive Committee
and shall have the power to co-opt any member of the Association to work in such a group.

10. At meetings of the Executive Committee four members shall form a quorum.

11. The Chairman shall preside at all general and committee meetings at which he is present. In his absence
the Secretary or in his absence the Treasurer shall invite another member to preside.

12. The Secretary shall make arrangements for the general organisation and conduct of the meetings. The
arrangements for particular meetings may be made the responsibility of a Local Secretary who shall be
appointed by the Executive Committee for this purpose. The Secretary shall take the minutes of the
proceedings of general and committee meetings and shall enter them regularly in the minute books; he
shall keep records of other meetings, conduct the correspondence of the Association and report to the
Executive Committee matters relating to the business of the Association.

13. The Treasurer shall receive and keep account of all the monies of the Association. He shall produce
accounts whenever required by the Executive Committee and also shall present the accounts for each
year ending 31st of December, so that they may be audited and submitted to the Annual General
Meeting of the Association. All monies received for the Association shall be paid into such designated
financial institutions as may be selected by the Executive Committee.

14. The Association shall hold at least two meetings each year, and the Executive Committee shall meet at
least three times each year.

15. A Special General Meeting of the Association may be called at any time by the Chairman, the
Executive Committee or any six members on application to the Secretary. Not less than thirty days’
notice of the date and purpose of such a Special General Meeting shall be given to all members, and no
business shall be considered at such a meeting other than that for which it was convened.

16. All members of the Association shall pay an Annual Subscription, the amount of which shall be
determined by a majority vote at the first Annual General Meeting and may be altered by a majority
vote at any subsequent General Meeting.

17. The first Annual Subscription shall be paid on joining the Association, but if a member joins in
November or December the subscription shall cover the whole of the following Calendar year. With
this exception, all Annual Subscriptions shall become due on 1st of January for the subsequent year.
Members whose subscriptions are in arrears are not liable to receive circulars and may be excluded
from meetings if attendance is restricted for any reason. Members whose subscriptions are more than
one year in arrears may be removed from the Association by the Executive Committee provided that a
final reminder has been sent by the Treasurer at the end of this year.

18. The Association shall not be dissolved except at a Special General Meeting convened for this purpose.
The Motion of dissolution must be passed by a majority of two-thirds of the members present.

19. No member is entitled to any distinct or separate share in the property or effects of the Association, and
in the event of dissolution the funds and other property of the Association, after the payment of all
proper debts and liabilities, shall be given, paid, transferred or distributed to or among such other
charitable institutions having similar objects to those of the Association as the Executive Committee,
with the approval of the Special General Meeting, shall determine.

20. No alteration or addition to the Constitution of the Association shall be made except by a two-thirds
majority of votes of the members present at a general Meeting, and no alteration or addition to the
Constitution shall be made which would cause the Association to cease to be a charity in law. Any
proposed amendment to the constitution must be submitted in writing to the Secretary at least 40 days
prior to a General Meeting and must be formally proposed and seconded. The proposed amendment
should be circulated to all members at least 30 days prior to a General Meeting.


Constitution Amendments

AG4, 11th March, 1995

16. All members of the Association with the exception of honorary members, shall pay an Annual
Subscription the amount of which shall be determined by a majority vote at the first Annual General
Meeting and may be altered by a majority vote at any subsequent General Meeting.

16a. The Executive Committee may propose honorary members of the Association subject to ratification
at the AGM. Honorary membership is perpetual and will incur no subscription charges.

AGM 14th April 2012

5. The Annual General Meeting shall be held in spring and the Secretary shall notify all members at
least thirty days in advance of its agenda, venue and date.

21. The Frank Mitchell Memorial Award for Distinguished Service to Quaternary Research is an
occasional award to be given only in cases of clear merit. Nominations of potential recipients may
be made in confidence to the current President of IQUA in writing by the end of September each
year. It is the President’s decision to make the award upon reasonable discussion with the IQUA
Executive Committee and the proposer. The nominee cannot, unless in exceptional circumstances, be
an existing member of the Executive Committee.
The award is to be accompanied by the presentation of an appropriate memento of reasonable cost
which is to be kept by the recipient. The award is to be presented in person ideally, normally by the
proposer or an appropriate invited guest, in the aftermath of the IQUA Symposium or Spring
Meeting or AGM, whichever is suitable. It is not expected that the award will be made
posthumously except in exceptional circumstances.